Welcome back to our series of case studies of research funders using the Grant Linking System. In this interview, I talk with CĂĄtia Laranjeira, PTCRIS Program Manager at FCCN|FCT, Portugalâs main public funding agency, about the agencyâs approach to metadata, persistent identifiers, Open Science and Open Infrastructure.
With a holistic approach to the management, production and access to information on science, FCCN|FCT’s decision to implement the Grant Linking System within their processes was not simply a technical upgrade, but a coordinated effort to continue building a strong culture of openness. With the mantra âregister once, reuse alwaysâ, FCCN|FCT efforts to embrace open funding metadata was only logical.
Repositories are home to a wide range of scholarly content; they often archive theses, dissertations, preprints, datasets, and other valuable outputs. These records are an important part of the research ecosystem and should be connected to the broader scholarly record. But to truly serve their purpose, repository records need to be connected to each other, to the broader research ecosystem, and to the people behind the research. Metadata is what makes that possible. Enhancing metadata is a way to tell a fuller, more accurate story of research. It helps surface relationships between works, people, funders, and institutions, and allows us as a community to build and use a more connected, more useful network of knowledge - what Crossref calls the âResearch Nexusâ.
The Crossref Grant Linking System (GLS) has been facilitating the registration, sharing and re-use of open funding metadata for six years now, and we have reached some important milestones recently! What started as an interest in identifying funders through the Open Funder Registry evolved to a more nuanced and comprehensive way to share and re-use open funding data systematically. Thatâs how, in collaboration with the funding community, the Crossref Grant Linking System was developed. Open funding metadata is fundamental for the transparency and integrity of the research endeavour, so we are happy to see them included in the Research Nexus.
Your organisation needs to be a member of Crossref in order to get a DOI prefix so you can create Crossref DOIs and register content. All members agree to our membership terms to help ensure the persistence of our infrastructure.
On this page, find out more about our membership operations:
We ask new applicants to complete an application form, and we then check that:
You meet our membership criteria and can commit to fulfil the member terms.
We are legally able to accept your organisation as a member.
Your organisation hasnât previously been a member of Crossref whose membership was revoked.
Your organisation hasnât misrepresented themselves in the application.
Your organisation is not already a member of Crossref.
Membership in Crossref is open to organisations that produce professional and scholarly materials and content, and we treat this broadly - âcome one, come allâ is one of our organisational truths. Weâre a global community of members with content in all disciplines, in many formats, with all kinds of business models - research institutions, publishers, government agencies, research funders, museums and many more. But itâs important that members are able to meet the obligations of membership and work in a way which reflects our code of conduct.
As an organisation thatâs based in the US (and with significant activities in the UK and Europe) there are also some legal limits on our activity - for example, we cannot accept applications for membership from organisations based in some countries due to sanctions. Find out more about sanctions which impact on Crossref membership and the countries which are affected.
We may not be able to accept applications for membership from organisations which have previously had their membership revoked or who have misrepresented themselves in their application.
And finally, if your organisation is already a member of Crossref (for example, a different department of the same university) we may add you to the existing membership. This ensure that the same organisation is not paying multiple membership fees.
Membership terms
New Crossref members agree to these member terms by ticking a box in the application form. These terms then remain in effect permanently - there is no need to renew each year. The terms will only be canceled if one of the following things happen:
If we change the Crossref membership terms, we will email the contact that each active member organisation has identified as their Primary contact (previously known as “Business contact”) to let them know about the change. This will happen no fewer than sixty days prior to effectiveness. Members may cancel their membership if they donât want to accept the new terms.
Applications to become a sponsor
Some small organisations want to register metadata for their research and participate in Crossref but are not able to join directly due to financial, administrative, or technical barriers. Sponsors are organisations who facilitate membership for these organisations by providing administrative, billing, technical, andâif applicableâlanguage support to these organisations. There is quite a high bar to becoming a Crossref sponsor, so not all organisations who apply will be eligible.
We send out annual membership fees (for members and sponsors) and annual subscription fees (for service providers and those subscribing to Metadata Plus or other paid-for metadata services) each January. We invoice for content registration on a quarterly basis. All invoices have a term of 45 days. We recommend that members pay using a credit or debit card through our payment portal, but other payment methods are available.
You need to contact us to cancel your membership. You arenât able to pause your membership, so if you just stop using the service and donât tell us that you want to cancel, we will still continue to send you annual membership fee invoices. And if you then want to start using the service again in future years, you will need to pay these outstanding membership invoices. If you actually contact us to cancel, we can stop these annual membership invoices from being created.
As an organisation thatâs obsessed with persistence, we really try to avoid revoking membership. However, there are limited times when we have to. Find out more.
Membership and legal sanctions
Crossrefâs mission is to support global research in and between all countries and we will always do that to the extent possible. But we are also bound by laws in the US, the UK, and the EU, and where sanctions apply we have to comply with these. Find out more
Organisations that claim to be Crossref members
Occasionally authors contact us as a publisher they are working with has claimed to be a Crossref member, or has claimed to register DOIs, but instead just displays unregistered, DOI-like strings on their website.
We don’t currently have an online list of Crossref members, and it’s the parent publishing organisation that joins Crossref (rather than individual journals), so it’s sometimes hard to work out if a journal is published by a Crossref member or not.
If you are an author planning to submit a manuscript to a publisher who claims to be a Crossref member, the best thing to do is check the DOIs that they currently display on their website.
Don’t just click on the DOI link that’s displayed in the website. Instead, copy the DOI as a link, and then paste this into new tab in your browser. If the DOI resolves to an article, then that DOI has been registered with us (or with another Registration Agency), and metadata about that published item has been shared with the scholarly community through our open APIs. But if the DOI resolves to DOI Foundation Error page, then that DOI has NOT been registered, and there is no open metadata record that has been shared with the community.
For example of a DOI that has NOT been registered, copy and paste https://doi-org.ezproxy.csu.edu.au/10.5555/undeposited into a browser. You will arrive at the DOI Foundation Error page, rather than a scholarly work.
Always refer to the Think, Check, Submit website to help you decide whether to submit to a particular journal. If you have any problems with a publisher, do speak to your university of the team at the Committee On Publication Ethics (COPE) for support and guidance.
This is by no means comprehensive, but we do keep a list of websites where we have been informed that they are displaying fake DOIs (eg unregistered, DOI-like strings), and/or claiming to be Crossref members. (Do contact us if you are one of these organisations and have removed these fake, DOI-like strings and wish to be removed from the list).
We also hold a list of ex-members who have had their membership revoked as they contravened the membership terms.
